Covering the World of Fax so that You Don't Have to!

Month: March, 2012

IRS Warning on Fax & Email Scams Directed at Tax Filers http://bit.ly/GXMKz8

City Council Member Faces State Ethics Charge Over E-Mails http://faxauthority.com/city-council-member-faces-state-ethics-charge-over-e-mails/

Windows XP Still the Dominant OS, Vista & 7 Support Extended to 2017 and 2020 http://bit.ly/GHhIek

27 Junk Faxes Could Cost $432,000 http://bit.ly/GE6haL

Vacation Season Brings Travel Scams http://bit.ly/GLcK3M

How to Send a Fax – a Tutorial

There are quite a few ways that a person or a busines can send a fax from a computer. In this article, we will give a high level explination of the process, as there are many details invovled with each piece of software and hardware.This article will give information on how to send a fax from a computer. There are a number of different ways to answer this question, and we will try to go over all of them. Faxing will be much easier if you have all relevant equipment such as hardware and software ready before you start the process. Read through this entire article before faxing. Sending a Fax

The details in this article include both an online fax service as well as using your fax modem. Each of these has its down advantages.

Software and hardware requirements to send a fax from a computer:
A document that is prepared and ready to be faxed (include the cover sheet)
A fax number to have the documents sent to
A computer equipped with a modem or fax board. Alternatively, you can have a subscription to an online fax service

Software and hardware requirements to send you fax from a computer

You’ll need any area code information as well as fax numbers to be able to send your fax document. The fax machine on the receiving end should be prepared to receive a fax. An internet fax provider should already be chosen, or as an alternative you can have a fax modem and phone line installed and operational. The process of sending a fax from your computer will be much simpler if you have all of these features in place beforehand.

Prepare the document to be faxed

Every time you send a fax, you will be required to have a new cover sheet. Cover pages are a single page document that has details such as who the fax is addressed to, who it is from, as well as relevant fax numbers and the total number of pages. You can make sure that you make the font big and easy to understand. It will make it so that it is easier to see the wording on the receiving end of the transmission.

Enter the Fax Number into the Fax Machine

It’s important to have the right code to dial out of you switchboard. You’ll also need to have the right fax number and area code. Include your cover sheet and any attachments. Ensure that the document is in the document feeder pointing the right way. As soon as you press the send button, you will find that your computer dials the line and sends the fax, and that you’ll be transmitting the document through your system and to your receiving fax machine. When the function is finished, you will usually receive a confirmation page.

Some Points to Consider

Here are some things to keep in mind that you should consider when sending a fax to a business’s or person’s fax machine

A fax machine on the other end that is not plugged in or out of paper and toner likely will not receive the fax.

Long distance charges apply to sending a fax overseas or long distance.

A phone line is need to use your fax modem. You cannot connect through to the internet through it. Your modem cannot access the internet through the internet connection, it requires a direct phone line to connect.

If you are sending a printed document through the computer, you will need to scan it into the computer beforehand to ensure that it is properly saved.

When facing any issues while faxing with your computer, the best way to resolve them is to start with your equipment’s manual, or look for online support forums from your manufacturer.

Faxing with a computer is a quick and easy way of replacing a fax machine, and in many circumstances will help you save both time and money with your documents.

Windows 7’s Secret Fax Machine

Windows 7 offers a number of enhancements in the world of faxing when compared with Windows Vista and Windows XP, so if you’ve been using your computer to double as a fax machine, there’s a number of bonuses with nothing lost in the upgrade. Windows 7 has become very popular with people who are looking for a faster, more stable computing experience. There are also a number of features that come with Windows 7 that are not offered in other products.Windows 7 Fax

One method of offering fax services to the main Windows 7 operating system is through Windows Fax and Scan. This program will allow you to run fax services through the main operating system. A great alternative to having to buy and manage a fax machine is Windows Fax and Scan. The program has very good integration with the rest of the computer, and turns the trouble of faxing into the ease of email.

The configuration for Windows Fax and Scan is quick and easy to do. You’ll need to do it after installing Windows 7. There are only a few settings that require a selection. Start up fax and scan, then set up your options. A fax modem is required to be on your computer. With today’s technology, you’re ok to fax if you can plug a phone line into your computer. The majority of today’s modem technology already has fax ability equipped.

Setting Up Windows 7 Faxing

Hardware is the most important thing to have in place. You will need to have all hardware in place before the system is able to run. Check the Device Manager and see if you have a fax modem installed in your computer. Once you are sure that you have it installed, you can now proceed to installing Fax and Scan.

Enter “FAX” into the start menu search bar. When the menu comes up, you can select “Windows Fax and Scan” (it will be on the left side of the menu). This step will allow you to launch the setup wizard that comes with the program. The prompts will lead you through the installation, and the next button will move you forward through the process. You will be able to properly install the service if you follow the steps involved in the installation. The wizard covers most necessary options. However, if you want to connect to a fax server, just click on the “CONNECT TO A FAX SERVER” under the My Network tab. You’ll have to find where the server is located. Take a look at the options and click on the next button to make your way through the system. When you have keyed in the server name, click the “done” button. A good resource for the installation is talking with your system administrator. They will usually have instructions on how to connect to the fax server on your network.

Windows 7 will let you receive a fax, however you’ll need to go to tools and then fax accounts to configure it. This will allow you to setup the fax program within the computer.

You can have your fax machine pick up and answer before your voicemail, or only manually answer. It’s a matter of personal choice for some people. The best option for a shared phone line is manual reception, however you have to be at the computer to receive a fax. If you have a dedicated fax line, then chances are you want to have automatic answering of the message.

You can also fax from Windows 7 with a system such as myfax or ringcentral. They are online fax service providers. You can also fax through your computer or through an online service. One great way to use less toner and paper in the office is to operate these online fax services. It’s a great cost saver, and can really cut down on your overall costs, as well as the costs of operating an online fax machine all the time. You get a service that is easy to use, as well as the convenience of using a dedicated fax line and a separate service.

How You Can Fax From Your Computer – A Simple Tutorial

There has been a shift in the world of technology for businesses to get rid of their fax machines. As it becomes more frequent that businesses want to move away from managing their technology and would prefer to have services managed for them, faxing is becoming one of those services that is being moved up to the cloud. The ability to send and receive faxes through the cloud is a very progressive method of communication.

The workplace is better managed with faxes coming through computers than through fax machines. It can be inconvenient for people to have to constantly return to their fax machine to see if a message has arrived for them. A computer makes a great alternative to a fax machine as it lets you take to the road and still be able to communicate with your fax. In many instances, it makes it much easier to manage your communications.

Every business has had the experience of missing a piece of paperwork. Far too frequently is a sales order or legal notice lost, resulting in costly incident or an unhappy customer. In these cases, it can make it very costly to business if these notices aren’t acknowledged or customer service requests aren’t fulfilled.

To send a fax from your computer you have two main options: use a kind of fax software or use one of the many Internet fax services available on the Web.
Software is a good option if you are just looking to replace your fax machine with a program on your computer. Your computer will need to have a fax modem on it. This means that it will be able to send and receive faxes through a phone line. These are fairly easy to put together, and can be a good quick solution.

Many people are now moving to the option of using an online fax service to send and receive faxes from their computer. This means that they use an online service and then that service helps them manage their faxes. It’s amazing what technology has done, as online based fax services have come along to make faxing much easier. They allow for faxing, voice communications, and more. If you’re constantly on the road, these can be a great way to keep in touch with the office.

Nextiva and MyFax are two popular services that let the user fax through their fax servers. You can have an account with them and they manage your fax services. It is easier overall to send and receive faxes from your computer as long as you have access to an internet connection. Even with your iPhone or Android phone you’ll be able to communicate with your faxes.

Most of the more popular online fax services will be able to transmit in formats such as DOC (Microsoft word) PDF (Adobe), XLS, and other formats. Some work environments, such as design or architecture, use different file formats to be able to send and receive faxes. Faxing can now be on the same level as email. Online fax services make it an easy process. Get faxes right to your computer directly to your email inbox. You can send and receive faxes with the same ease that you send and receive emails. You can have access to faxes anywhere you have access to the internet. You’ll be able to have access to fax information anywhere you have the internet.How to Fax From a Computer

Most online fax services have free trials available. You can use most services for 30 days to send and receive faxes as if you were a regular customer. The market standard for trials with online fax services is 30 days. It’s good to be cautious of hidden overage charges and set up charges. These can creep up on you, and frequently happen with low cost providers.

If you are interested in sending a fax from your computer I’d recommend you to do a little research online and find sites that review the best faxing services.

Wells Fargo Wires Scammer $2.1 Million (or, why you should never post signatures on a website) http://bit.ly/yN6M84

Don’t be “That Person” http://ping.fm/IsCT7

Fax Security – Website to Unsubscribe from Is Really an Attack Website http://bit.ly/yZBp2M

RingCentral looking for a Sales Account Executive in its Denver Tech Center http://bit.ly/zzgiMY

Install Windows Xp Built-in Fax Service

Have you ever thought of using your Windows XP computer as a fax machine? What if you didn’t even have to purchase any software to make the program work? If you’ve installed a fax board or a modem on your computer (or have a way to attach a phone line) then you’ll be able to use Windows XP as a fax machine. As the service isn’t installed by default, you’ll need to make sure it’s properly set up.

It’s a great way for people with home offices to save, especially when they work for companies that have been reluctant to let go of fax machines. At least, Faxing with the computer allows you to send the Fax to a printer and eliminates one more ancient office machine.

Have you ever pulled a fax out of a machine and it’s completely tattered? What’s the most irritating piece of technology in the office? Your fax machine. Ask a person who’s had a problem with a fax, and they’ll probably tell you what a nightmare hardcopy faxing can be. It’s amazing to think that people still use hardcopy fax machines.Windows XP Fax

To install Windows XP’s built in fax software, first click “start”. Next, select “add/remove programs”. Then choose “add/remove windows components”.

When the window opens, scroll through and make sure the Fax Services box is checked. Click ‘Next’ and follow the prompts. You will be asked to insert your Windows XP CD. Click ‘Finish’ when the Wizard is done.

The configuration for the program can be found by selecting the following choices: Start –> All Programs –> Accessories –> Communications –> Fax –> Fax Console.

The fax configuration wizard will now start. When it is running, follow the steps and put any relevant information that you have available into the program. You’ll have to choose which modem to use (usually the first one that is hilighted), As well you’ll need to pick if you want your computer to be able to have the ability to send or receive faxes.

Enter the TSID information: Info that appears as a header when you send a Fax and the CSID information that is displayed on the sending fax machine. (The TSID and CSID usually consist of a fax number and business name.)

Another option to configure is whether you want the fax machine to automatically or manually answer the phone line. Automatically answering will mean that when the phone line rings, the fax will automatically answer the phone and try to receive a fax. Manually means that when the phone line rings, you will have to be at your computer and press a button in order for the fax part of the Windows XP fax to pick up and answers the line.

Done! Now you can send and/or receive faxes! If you want to of course. You can manage your Faxes by clicking ‘Start’, Accessories’, ‘Communications’, ‘Fax’.

J2 Global Acquires Australia’s Zintel Communications http://bit.ly/yR8lpG

Xerox and McAfee Partner on Printer, Fax, and MFP Security http://bit.ly/xdvPPa