How You Can Fax From Your Computer – A Simple Tutorial
There has been a shift in the world of technology for businesses to get rid of their fax machines. As it becomes more frequent that businesses want to move away from managing their technology and would prefer to have services managed for them, faxing is becoming one of those services that is being moved up to the cloud. The ability to send and receive faxes through the cloud is a very progressive method of communication.
The workplace is better managed with faxes coming through computers than through fax machines. It can be inconvenient for people to have to constantly return to their fax machine to see if a message has arrived for them. A computer makes a great alternative to a fax machine as it lets you take to the road and still be able to communicate with your fax. In many instances, it makes it much easier to manage your communications.
Every business has had the experience of missing a piece of paperwork. Far too frequently is a sales order or legal notice lost, resulting in costly incident or an unhappy customer. In these cases, it can make it very costly to business if these notices aren’t acknowledged or customer service requests aren’t fulfilled.
To send a fax from your computer you have two main options: use a kind of fax software or use one of the many Internet fax services available on the Web.
Software is a good option if you are just looking to replace your fax machine with a program on your computer. Your computer will need to have a fax modem on it. This means that it will be able to send and receive faxes through a phone line. These are fairly easy to put together, and can be a good quick solution.
Many people are now moving to the option of using an online fax service to send and receive faxes from their computer. This means that they use an online service and then that service helps them manage their faxes. It’s amazing what technology has done, as online based fax services have come along to make faxing much easier. They allow for faxing, voice communications, and more. If you’re constantly on the road, these can be a great way to keep in touch with the office.
Nextiva and MyFax are two popular services that let the user fax through their fax servers. You can have an account with them and they manage your fax services. It is easier overall to send and receive faxes from your computer as long as you have access to an internet connection. Even with your iPhone or Android phone you’ll be able to communicate with your faxes.
Most of the more popular online fax services will be able to transmit in formats such as DOC (Microsoft word) PDF (Adobe), XLS, and other formats. Some work environments, such as design or architecture, use different file formats to be able to send and receive faxes. Faxing can now be on the same level as email. Online fax services make it an easy process. Get faxes right to your computer directly to your email inbox. You can send and receive faxes with the same ease that you send and receive emails. You can have access to faxes anywhere you have access to the internet. You’ll be able to have access to fax information anywhere you have the internet.
Most online fax services have free trials available. You can use most services for 30 days to send and receive faxes as if you were a regular customer. The market standard for trials with online fax services is 30 days. It’s good to be cautious of hidden overage charges and set up charges. These can creep up on you, and frequently happen with low cost providers.
If you are interested in sending a fax from your computer I’d recommend you to do a little research online and find sites that review the best faxing services.