Windows 7’s Secret Fax Machine
Windows 7 offers a number of enhancements in the world of faxing when compared with Windows Vista and Windows XP, so if you’ve been using your computer to double as a fax machine, there’s a number of bonuses with nothing lost in the upgrade. Windows 7 has become very popular with people who are looking for a faster, more stable computing experience. There are also a number of features that come with Windows 7 that are not offered in other products.
One method of offering fax services to the main Windows 7 operating system is through Windows Fax and Scan. This program will allow you to run fax services through the main operating system. A great alternative to having to buy and manage a fax machine is Windows Fax and Scan. The program has very good integration with the rest of the computer, and turns the trouble of faxing into the ease of email.
The configuration for Windows Fax and Scan is quick and easy to do. You’ll need to do it after installing Windows 7. There are only a few settings that require a selection. Start up fax and scan, then set up your options. A fax modem is required to be on your computer. With today’s technology, you’re ok to fax if you can plug a phone line into your computer. The majority of today’s modem technology already has fax ability equipped.
Setting Up Windows 7 Faxing
Hardware is the most important thing to have in place. You will need to have all hardware in place before the system is able to run. Check the Device Manager and see if you have a fax modem installed in your computer. Once you are sure that you have it installed, you can now proceed to installing Fax and Scan.
Enter “FAX” into the start menu search bar. When the menu comes up, you can select “Windows Fax and Scan” (it will be on the left side of the menu). This step will allow you to launch the setup wizard that comes with the program. The prompts will lead you through the installation, and the next button will move you forward through the process. You will be able to properly install the service if you follow the steps involved in the installation. The wizard covers most necessary options. However, if you want to connect to a fax server, just click on the “CONNECT TO A FAX SERVER” under the My Network tab. You’ll have to find where the server is located. Take a look at the options and click on the next button to make your way through the system. When you have keyed in the server name, click the “done” button. A good resource for the installation is talking with your system administrator. They will usually have instructions on how to connect to the fax server on your network.
Windows 7 will let you receive a fax, however you’ll need to go to tools and then fax accounts to configure it. This will allow you to setup the fax program within the computer.
You can have your fax machine pick up and answer before your voicemail, or only manually answer. It’s a matter of personal choice for some people. The best option for a shared phone line is manual reception, however you have to be at the computer to receive a fax. If you have a dedicated fax line, then chances are you want to have automatic answering of the message.
You can also fax from Windows 7 with a system such as myfax or ringcentral. They are online fax service providers. You can also fax through your computer or through an online service. One great way to use less toner and paper in the office is to operate these online fax services. It’s a great cost saver, and can really cut down on your overall costs, as well as the costs of operating an online fax machine all the time. You get a service that is easy to use, as well as the convenience of using a dedicated fax line and a separate service.